31 May 2021 to 4 June 2021
Europe/Berlin timezone

Poster (+) Presentations

Poster (+) Format

Poster (+) presentations will consist of up to five parts, each explained below.
1) the digital poster (mandatory)
2) the pre-recorded presentation (optional)
3) a live poster Q&A session (mandatory)
4) supporting documents (optional)
5) informal Q&A through chat

Poster (+) presenters will be required to submit a poster in digital format. They will also have the opportunity to provide a pre-recorded presentation. Both poster and pre-recorded presentations will be made available for viewing by participants nine days before, during, and two weeks after the conference. Questions can be posted at any time via special chat channels. During the conference, there will be 1-hour poster sessions scheduled over the three time blocks where poster presenters will discuss their posters with the attendees via video conferencing

Overview

On this page you can find information about:

The detailed program is available for viewing. Please note that all information is subject to change. Detailed instructions on preparing and uploading digital content for poster (+) presentation can be found in the information below.

 

Digital Posters (mandatory)

  • Poster presenters will be required to submit a poster in digital format. 
  • Links and multimedia elements can be included in the digital posters. 
  • Participants will upload poster files directly to Whova, the online conference platform. 
  • All posters will be available for viewing beginning Saturday, 22 May until Saturday, 19 June. 
  • Instructions and tips on preparing digital posters can be found below. 
  • Please see the Whova Online Conference Platform page for detailed instructions on viewing posters through Whova.

 

Pre-recorded Presentations (optional)

  • Poster presenters will have the option of uploading a pre-recorded presentation for their poster. 
  • Pre-recorded presentations will be uploaded to the conference platform and will be available for viewing beginning Saturday, 22 May until Saturday, 19 June.
  • Instructions and tips on preparing pre-recorded presentations can be found below. 
  • Please see the Whova Online Conference Platform page for detailed instructions on viewing pre-recorded presentations through Whova.

 

Live Poster Sessions (mandatory)

  • All Poster (+) presenters will be assigned to one of the five poster sessions during the conference.
  • Poster sessions are found in each of the three time blocks to accommodate participants from around the globe.
  • Participants will be asked for time block preferences during abstract submission. 
  • During the poster sessions each presenter will have a dedicated video conferencing room in which they can discuss their poster face-to-face. 
  • Attendance will be mandatory for the 1-hour duration of the presenter's assigned poster session. 
  • Session assignments can be found by navigating to the "My Conference" section of this website and clicking on the abstract link.
  • The detailed program can be found at https://events.interpore.org/event/25/page/323-detailed-program

 

Supporting Documents (optional)

In addition to the multimedia poster, each presentation in Whova can also include supporting elements:

  • One additional .pdf document (max. 10 MB) 
  • Up to 50 photographs 

Supporting documents can be uploaded directly into Whova from the link which all registered poster (+) presenters will receive. See the Whova Online Conference Platform page for detailed instructions on viewing supporting documents through Whova.

 

Guidelines for Presenters

Each abstract accepted for poster (+) presentation at InterPore2021 will be required to provide a digital poster and participate in their assigned poster session. Poster (+) presenters also have the option of providing a pre-recorded presentation. 

Presentations must be given by the designated speaker during the online conference. You may view the designated speaker of your abstract(s) by navigating to the My Conference page on the conference site here: https://events.interpore.org/event/25/conference

Speakers must be registered for the conference prior to 15 May. Any change of speaker must be notified to conference2021@interpore.org. Please provide us with the abstract ID number and the name of the requested speaker. 

The deadline for uploading digital content into Whova is Friday, 21 May. Registered presenters will be receiving a link for uploading their content shortly. 

Participants may present a maximum of one oral presentation and one poster (+) presentation OR two poster (+) presentations

Prior to the conference, create your attendee profile in Whova. Note that only those who have completed registration for InterPore2021 will be able to login for the event. Remember your profile will be seen by other attendees, sponsors and exhibitors so make sure to include detailed information for making connections and networking.

 

Instructions for Preparing Digital Posters

  • The digital poster is a mandatory component of poster presentations. 
  • Poster Dimensions: 1 page, size A0 (84.1cm x 118.9cm) horizontal or vertical format
  • Posters must be PDF with a maximum file size of 10MB
  • You can find your session assignment by navigating to the "My Conference" section of this website and clicking on the abstract link.
  • Registered poster presenters will be provided a link through Whova to upload posters and optional digital components shortly.
  • The deadline for uploading posters is 21 May.

Tips for creating digital posters

  • Create a draft to visualize the story that you want to tell, as well as layout the proportions of your various elements.
  • Use readable fonts and high-quality images. 
  • Digital posters allow you to link to other pages online; feel free to link to external papers and online sources.  
  • Some pdf software will enable you to add multimedia and interactive objects to your digital poster. 
  • For further tips on an effective poster, refer to this guidethis guide or watch this video.  


Instructions for Preparing Pre-Recorded Presentations

The pre-recorded presentation is an optional component of poster presentations. This should be a pre-recorded talk where you present your research to the conference attendees. This the virtual equivalent of the presentation you would give when people come to see your poster in a regular face-to-face poster session. We recommend a length of 10-15 minutes. 

Videos should contain a prominent view of the presentation slides and/or screenshots of your digital poster along with audio of the spoken presentation. Optionally, videos may contain a shot of the speaker’s head for increased engagement (this shot should be thumbnail-sized and overlaid on the slide images). Many presentation software tools allow recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint. 

Recording a Pre-Recorded Presentation in PowerPoint
Follow these instructions to add audio (and optionally video) to your slides.
Follow these instructions to generate an .mp4 file from your slides and audio/video.
Alternatively, you can follow this video tutorial which goes through both of these steps. 

Speakers will receive an email from Whova with a link for uploading their Wistia link and other digital content.

Uploading a Pre-Recorded Presentation to Wistia
Note: Do not use YouTube or Vimeo, as participants from some countries will be unable to watch your video.
Create a free account at wistia.com. Free Wistia accounts allow for 3 videos of unlimited size.
Follow these instructions to upload a video to your Wistia account.
Follow these instructions to obtain the link to your video. You will need to provide this link in the online form which will be provided to you.


Tips for recording videos

•    Use as quiet an area as possible.
•    Avoid areas that have echo.
•    Rooms should be fairly small.
•    Sound dampening can be done with carpeting, curtains, furniture.
•    Hardline internet connection recommended, but if unavailable, use a strong Wi-Fi connection.
•    Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
•    Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.

 

Instructions for Live Sessions

Live Q&A session assignments have been distributed. You can find your session assignment by navigating to the "My Conference" section of this website and clicking on the abstract link. We have done our best to accommodate presenters for the time blocks in which they indicated as their preference. In some instances this was not feasible and we ask for your understanding. Should your allotted time and/or date not work, please notify us as soon as possible and we will do our best to accommodate you. 

  • Please connect to your session on the agenda in Whova at least five minutes before the start of the session. 
  • You will be given your own virtual conference room in which attendees can drop by to discuss your poster, just like an in-person conference.
  • Attendance during your one hour session is mandatory.

In addition, participants can ask questions or give feedback via your presentation’s channel in Whova.
 

Informal Q&A Chat 

  • Attendees and presenters can use the chat function in the conference platform to discuss posters at any time. 
  • Each presentation will have its own dedicated channel with chat where participants can ask questions or give feedback. Make sure to check your presentation's Whova channel throughout the duration of the conference and reply to any further questions or conversation threads.
  • The chat function will be available beginning no later than Saturday, 22 May and until Saturday, 19 June. 

 

MDPI Energies Student Poster Awards

  • Two Student Poster Awards are given in recognition for outstanding posters.
  • Each award consists of a prize of 500€ and an award certificate.
  • Eligibility for the Student Poster Award is limited to Bachelors, Masters, and Doctoral students who have completed the research during their studies and present a poster at the InterPore conference.
  • To be considered, you must submit an abstract indicating your wish to compete.
  • An Evaluation Committee will judge all posters and their presentations and will select awardees based on scientific quality and relevance, oral presentation, and the design and structure of the poster.
  • The deadline for abstract submission is on 15 February 2021. 
  • More details on the awards and eligibility can be found at MDPI Energies Student Poster Award – InterPore

 

InterPore Code of Conduct

  • InterPore prohibits recording, capturing or sharing any parts of the conference or content on the conference platform.  Do not cite or reproduce any part of any poster or video without permission from the presenter.
  • Please read the full InterPore2021 Code of Conduct.