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InterPore2021

31 May 2021 to 4 June 2021
Europe/Berlin timezone

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Oral Presentations

Oral Presentation Format

Oral presentations will consist of two parts, each explained below:

All abstracts selected for oral presentations at InterPore2021 will be required to submit a 10-minute pre-recorded presentation several weeks before the conference. These presentations can be viewed by participants at any time beginning 9 days before the conference, during and until two weeks after the conference. Each presentation will be assigned to one of the live oral sessions which are spread over three time blocks to accomodate participants from around the globe. During the session, each oral presenter will give a 10-minute presentation followed by a 5-minute Q&A. Questions can be also be posted via dedicated chat channels at any time and will be answered by authors during live oral sessions of the conference.

 

Overview

On this page you can find information about:

The detailed program is available for viewing. Please note that all information is subject to change. 

 

Pre-Recorded Presentations

  • All oral presenters are also required to upload a pre-recorded video of their presentation. This video is being provided for participants who are unable to attend the live presentation.
  • Pre-recorded presentations will be uploaded to the conference platform and will be available for viewing beginning Saturday, 22 May until Saturday, 19 June.
  • Questions can be asked at any time through a dedicated chat and will be answered by authors during the live sessions. 
  • Instructions and tips on preparing pre-recorded presentations can be found below. 
  • Please see the Whova Online Conference Platform page for detailed instructions on accessing recorded material using Whova.

 

Live Presentation Sessions

 

Informal Q&A Chat 

  • Attendees and presenters can use the chat function in the conference platform to discuss pre-recorded presentations at any time. 
  • Each pre-recorded presentation will have its own dedicated channel with chat where participants can ask questions or give feedback.
  • Make sure to check your presentation's Whova channel throughout the duration of the conference and reply to any further questions or conversation threads.
  • Pre-recorded presentations can be found in the agenda within their scheduled session. (Learn how to search the Whova agenda here.)
  • The chat function will be available beginning no later than Saturday, 22 May and until Saturday, 19 June. 

 

Guidelines for Presenters

Each abstract accepted for oral presentation at InterPore2021 will be required to provide a pre-recorded presentation as well as a live presentation during the conference sessions. 

Presentations must be given by the designated speaker during the online conference. You may view the designated speaker of your abstract(s) by navigating to the My Conference page on the conference site here: https://events.interpore.org/event/25/conference

Speakers must be registered for the conference prior to 01 May. Any change of speaker must be notified to conference2021@interpore.org. Please provide us with the abstract ID number and the name of the requested speaker. 

The deadline for providing the link to your pre-recorded presentation is Monday, 17 May. You may provide the link through the online form.

Participants may present a maximum of one oral presentation and one poster (+pitch) presentation. 

Prior to the conference, create your attendee profile in Whova. Note that only those who have completed registration for InterPore2021 will be able to login for the event. Remember your profile will be seen by other attendees, sponsors and exhibitors so make sure to include detailed information for making connections and networking.


Instructions for Pre-Recorded Presentations

Speakers are also required to upload a pre-recorded video of their presentation. This video is being provided for participants who are unable to attend the live presentation. We recommend a length of 10-15 minutes for pre-recorded presentations. Note that live presentations are strictly limited to 10 minutes.

Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally, videos may contain a shot of the speaker’s head for increased engagement (this shot should be thumbnail-sized and overlaid on the slide images). Many presentation software tools allow recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint. 

Recording a Pre-Recorded Presentation in PowerPoint
Follow these instructions to add audio (and optionally video) to your slides.
Follow these instructions to generate an .mp4 file from your slides and audio/video.
Alternatively, you can follow this video tutorial which goes through both of these steps. 

Once you have prepared your presentation, please complete this online form to submit the Wistia link for your pre-recorded video. Conference organizers will upload your video link to your presentation in the Whova platform. The extended deadline to provide the link to your pre-recorded presentation is 17 May. 

Uploading a Pre-Recorded Presentation to Wistia
Note: Do not use YouTube or Vimeo, as participants from some countries will be unable to watch your video.


Tips for recording videos

•    Use as quiet an area as possible.
•    Avoid areas that have echo.
•    Rooms should be fairly small.
•    Sound dampening can be done with carpeting, curtains, furniture.
•    Hardline internet connection recommended, but if unavailable, use a strong Wi-Fi connection.
•    Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
•    Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.


Instructions for Live Presentations

Live Q&A session assignments have been distributed. You can find your session assignment by navigating to the "My Conference" section of this website and clicking on the abstract link. We have done our best to accommodate presenters for the time blocks in which they indicated as their preference. In some instances this was not feasible and we ask for your understanding. Should your allotted time and/or date not work, please notify us as soon as possible and we will do our best to accommodate you. 

•    Please connect to your session on the agenda in Whova at least five minutes before the start of the session. 
•    Please keep your microphone muted whenever other speakers are presenting or a video presentation is being played.
•    When it is your turn to present, the session host will grant you the “presenter” role so that you will be able to share your screen and show your presentation.
•    You will have 10 minutes to present your work, followed by 5 minutes of Q&A time.

Should you wish to carry over any conversations beyond the allotted Q&A or session time, breakout rooms and virtual meetups are available within Whova.

In addition, participants can ask questions or give feedback via your presentation’s channel in Whova. Make sure to check your Whova channel throughout the duration of the conference and reply to any further questions or conversation threads. 


Tips for Live Presentations

•    Prior to the conference, consider testing that your camera, microphone and screen-sharing works.
•    Do consider a dry run of your talk. Make sure that you are not going over 10 minutes (sharp!)
•    The host will keep time for you, but we recommend having a timer next to your screen, such as a mobile phone or watch.
•    We recommend using a laptop or desktop PC, not a mobile device.
•    Speak directly to the ‘camera’ i.e. laptop or desktop. 
•    Please consider what can be viewed in the background when you are on camera, as this will be broadcast to conference participants e.g. don’t have any personal items or distractions such as posters in sight.
•    Try to make sure the main light source isn’t coming from behind you. If you are filming in front of a window please make sure you are not in silhouette or in darkness.
•    Consider if you are most comfortable sitting or standing while presenting and position your laptop accordingly!
•    Please close all apps (other than Whova) on your PC or laptop during your presentation. 
•    Switch off or silence your phone.
•    Make sure other people (family members, roommates etc.) know that you are giving a presentation; ideally they should not be using too much bandwidth (no streaming.) 
•    Err on the side of larger font size for your presentation.


Attending Live Sessions & Accessing Recorded Material

In order to access sessions, you need to use the Whova application (navigating through the weblink or on your mobile app) and have a completed registration. Access to Whova will be given to all participants beginning 22 May. 

See the page Whova Online Conference Platform for detailed instructions on how to attend sessions and view recorded material.

 

Using the Speaker Hub

Whova's Speaker Hub makes promoting your presentation and interacting with participants easier than ever! Note that some of these features are only available with the Whova mobile app. Information on how to view your Q&A from the desktop app can be found here.

 

Use the Speaker Hub to Answer Q&A

  • Tap Questions from My Audience under Speaker Hub from the Event Home
  • You will see the list of sessions that you speak in. Tap the one you want to check.
  • The session shows all the questions asked by the audience, arranged in order by the number of votes for each question
  • If it is during the live session, you may answer the questions directly
  • If it is after the live session, you can tap onto the question and answer it in the app

Use the Speaker Hub to Check Who's Attending Your Session

  • Find the Speaker Hub section and click on My Sessions and Audiences.
  • From there, you can find all the sessions you speak in. Tap the one you want to check.
  • Tap # Attending and you will see the list of people who added the session to their personal agenda.

Use the Speaker Hub to Promote Your Session

  • From the Speaker Hub click on Promote My Session
  • Select Share from one of the images which are automatically created to share via email, social media and more!

 

 

InterPore Code of Conduct

  • InterPore prohibits recording, capturing or sharing any parts of the conference or content on the conference platform.  Do not cite or reproduce any part of any presentation or video without permission from the presenter.
  • Please read the full InterPore2021 Code of Conduct.
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