InterPore2024

Instructions for Online Recorded Presentations

Online Recorded Presentation Format

What follows is a guide for all Online Presenters. This presenter guide will cover the following topics:

• Guideline for Presenters
• Instructions on pre-recorded presentations
• Instructions on digital documents
• Uploading additional digital content to Whova
• Scheduling a live presentation in Whova
• Dedicated chat channel for Q&A

Information on accessing the Whova App and interacting with participants online can be found here. You may also wish to review Whova's User Guide for online presentations.

Guidelines for Presenters

Online presentations at InterPore2024 will not be scheduled into live sessions. All online presenters will have the option of providing a pre-recorded presentation and other digital materials (including a digital document.)  

Presentations must be uploaded by the designated speaker prior to the conference. You may view the designated speaker of your abstract(s) by navigating to the My Conference page on the conference site here: https://events.interpore.org/event/46/conference

Speakers must be registered for the conference prior to 29 April. Any change of speaker must be notified to conference2024@interpore.org. Please provide us with the abstract ID number and the name of the requested speaker. 

Online participants may present a maximum of two online presentations. 

Prior to the conference, create your attendee profile in Whova. Note that only those who have completed registration for InterPore2024 will be able to log into Whova for the event. Remember your profile will be seen by other attendees, sponsors and exhibitors; so, make sure to include detailed information for making connections and networking.

Pre-Recorded Presentations

We recommend a length of 10-15 minutes for pre-recorded presentations. You will not be able to upload a video directly into Whova. You will need to upload a link to your video. So that your video is accessible to all participants, we recommend using Wistia. 

Please follow the directions for obtaining the video link in step 2 below.

Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally, videos may contain a shot of the speaker’s head for increased engagement (this shot should be thumbnail-sized and overlaid on the slide images). Many presentation software tools allow recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint. 

1. Recording a Pre-Recorded Presentation in PowerPoint
   Follow these instructions to add audio (and optionally video) to your slides.
   Follow these instructions to generate an .mp4 file from your slides and audio/video.
   Alternatively, you can follow this video tutorial which goes through both of these steps. 
    
2. Uploading a Pre-Recorded Presentation to Wistia
   Note: You should not use YouTube or Vimeo, as participants from some countries will be unable to watch your video.
   • Create a free account at wistia.com. Free Wistia accounts allow for 3 videos of unlimited size.
   • Follow these instructions to upload a video to your Wistia account.
   • Follow these instructions to obtain the link to your video.
      
3. Uploading the pre-recorded presentation to Whova
   Shortly before the conference, registered presenters will be emailed a personal link for uploading digital content to the online conference platform.

Tips for recording videos

•    Use as quiet an area as possible.
•    Avoid areas that have echo.
•    Rooms should be fairly small.
•    Sound dampening can be done with carpeting, curtains, furniture.
•    Hardline internet connection recommended, but if unavailable, use a strong Wi-Fi connection.
•    Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using your device's default built-in microphone.
•    Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.

Digital Documents 

• Online presenters will have the option to submit a documents in digital format directly to Whova, the online conference platform. 
• Attendees and presenters can use the chat feature in the conference platform to discuss presentations at any time.
• Please see the Whova Online Conference Platform page for detailed instructions on viewing posters through Whova.

Instructions for Preparing Digital Documents

• The digital document is an optional component of in-person poster presentations. 
• Posters must be PDF with a maximum file size of 10MB
• Digital documents in pdf form allow you to link to other pages online; feel free to link to external papers and online sources.  
• Some pdf software will enable you to add multimedia and interactive objects to your digital poster. 

Uploading Digital Documents

• Online presenters will receive a link for uploading digital content for their abstract. You can also reach this editing screen by searching for and opening your contribution in the Online section and clicking the "Edit" button. 
• The booth number is automatically populated with the abstract number. Please do not change or remove this number.
• The digital document should be uploaded as a .pdf by choosing "Upload Document" under Online Presentation, indicated below with the arrow. 
• All digital content is optional and can be uploaded through this form.
• To upload optional pre-recorded video content, choose "Add Recorded Video" under Online Presentation.

Supporting Content 

In addition to the pre-recorded presentation and multimedia document, each presentation in Whova can also include supporting elements:

• One additional .pdf document (max. 10 MB) 
• Up to 50 photographs 

Supporting documents can be uploaded directly into Whova from the link which all registered presenters will receive. See the Whova Online Conference Platform page for detailed instructions on viewing supporting documents through Whova.

Live Presentation

While online presentations are not scheduled into one of the sessions in Qingdao, online presenters may opt to add their own live presentation from the personal link which will be provided to you. You will need to provide your own livestream link. Whova recommends the following services: Zoom meeting/webinar, Vimeo, Youtube live, Dailymotion, Slidelive. 

Interacting with Attendees

Each online contribution will have a dedicated chat channel where you can ask and answer questions related to the presentation. Make sure to check your presentation's Whova channel throughout the duration of the conference and reply to any further questions or conversation threads.